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E-Signature Approvals

The easiest way to streamline approval processes during incidents.

Enhance the efficiency and security of your incident management with E-Signature Approvals. By adding an electronic signature field, you can sign status boards, task boards, and forms from both web and mobile applications. This feature ensures that important documents are authenticated and approved swiftly. E-Signature Approvals provide flexible options for signing, including drawing a signature, auto-generating one, or uploading a pre-existing signature. You can also choose whether signing a form will lock the entire form or just the section where the signature field is located, preventing any further edits and ensuring the integrity of the document.

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Tech Specs

  • Faster Approvals: Eliminate delays caused by physical signatures and document routing.
  • Enhanced Security: Signed forms are uneditable, ensuring document integrity and approval authenticity.
  • Improved Compliance: Meet regulatory requirements for documentation and approvals with ease.
  • Streamlined Workflows: Automate approval processes and reduce administrative overhead.
  • Mobile Compatibility: Sign forms from both web and mobile applications.
  • Audit Trail: Track the complete history of signatures, including date, time, and user information.
  • Multiple Modules: Add e-signature fields to any digital form, task board, or status board in D4H.
  • Flexible Signing Options:
    • Draw Signature: Manually draw your signature.
    • Automatic Signature Generator: D4H will generate a signature in a handwritten script.
    • Upload Signature: Upload a photo of your signature for single-click signing.
  • Increased Accountability: Track who signed what and when with a clear audit trail.
  • Form Locking: Easily configure signature fields to lock the entire form or specific sections upon signing.
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Included With

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Incident Management

Easily create a common operating picture, communicate objectives, and collaborate on a resolution using forms, tasks, logs, maps, and status boards.

Frequently Asked Questions

What is the purpose of E-Signature Approvals in D4H?

E-Signature Approvals allow you to sign status boards, task boards, and forms electronically from both web and mobile applications, enhancing the efficiency and security of your emergency management processes.

How can I add an electronic signature to a form?

Forms in D4H are highly customizable and it's extremely easy to do so. You can add a signature field to any form within D4H. Once added, you can sign the form by drawing your signature, using the automatic signature generator, or uploading a pre-existing signature.

What happens when I sign a form?

When you sign a form, you can choose to lock the entire form or just the section containing the signature field. Locked forms or sections become uneditable, ensuring document integrity and preventing unauthorized changes.

Can I upload a pre-existing signature?

Yes, you can upload your signature and use it for single-click signing, making the process quick and convenient.

What is the Automatic Signature Generator?

The Automatic Signature Generator creates a signature in a handwritten script for you if you prefer not to draw your signature manually.

Can I choose which part of the form gets locked upon signing?

Yes, you can choose to lock either the entire form or just the section where the signature field is located, providing flexibility in how you secure your documents.

Can I use D4H E-Signature Approvals with my existing ICS forms?

Absolutely! You can easily add e-signature fields to your existing ICS forms or create new forms within the D4H platform.

How can E-Signatures be incorporated into my digital ICS forms?

Here are a few examples of how E-Signatures can be used on digital Incident Command System (ICS) forms:

  • ICS 201: Incident Briefing - Sign off on initial incident briefings to ensure all key personnel have reviewed the information.
  • ICS 202: Incident Objectives - Approve and lock incident objectives to maintain clarity and focus throughout the incident response.
  • ICS 204: Assignment List - Authenticate task assignments to confirm that all team members are aware of their responsibilities.
  • ICS 205: Incident Radio Communications Plan - Securely approve the communications plan to guarantee all communication protocols are followed.
  • ICS 206: Medical Plan - Validate and lock medical plans to ensure they are followed accurately during the incident response.

Can I customize the appearance of my digital signature?

Yes, you can choose between drawing your signature, auto-generating a handwritten-style signature, or uploading your signature.

Can I set up approval workflows that require multiple signatures?

Yes, D4H allows you to create complex approval workflows that involve multiple signatories.